Services offered in the Student Services Department

 

  • *  Application for Admission
  • *  Application for Re-Admission
  • *  Submit Changes in Registration
  • *  Add/Drop Classes
  • *  Withdraw from programmes
  • *  Verify enrolment information
  • *  Verify registration information
  • *  Submit an application for graduation
  • *  Request THTI transcripts
  • *  Request name, course or programme changes
  • *  Request letters of enrolment for various embassies, immigration departments,
  •    Inland Revenue local government agencies, employers, etc
  • *  Collect Student Identification Cards
  • *  Register for GATE

 

Other Services Provided

 

Medical 

The Institute has acquired the services of a General Practitioner who provides emergency medical services. The General Practitioner will provide physical medical examinations for all Food and Beverage and Culinary Arts students for the issuance of their food badges as well as give topical medical seminars on occasions. Officials of the Department of Health and the Tobago House of Assembly, provide support for the acquisition of food badges. The Student Services Department will make the necessary arrangements for the acquisition of food badges.  

Accommodation

The Institute does not provide dormitory facilities, but the Student Services Department can offer advice on matters relating to your accommodation.  

 

Shuttle Service 

THTI provides a shuttle service to and from Scarborough and the Institute. Stipulated pick up and drop off points and times are listed on the Shuttle Schedule. This schedule can be collected at the Student Services Department at the beginning of every semester. 

 

Counseling Services

THTI provides personalized counseling through the Student Services Department. This service is designed to assist students in their personal growth process and to provide coping techniques in order to help them achieve a balanced and wholesome life- style. The counseling services offered include: personal, academic and/or career guidance counseling. Students are welcome to access this service and are assured that all matters are dealt with in confidence. This service can be accessed by appointment through the Coordinator - Student Life.  

 

Registration Process

Prior to registering for new courses, students must first seek clearance by consulting with their respective Academic Advisors during the pre‐registration period. The registration is only completed when Institutional fees are paid.  Students must register for classes according to instructions and deadline dates contained in the Academic Calendar. 

 

Late Registration

Students may register for classes up to two (2) weeks after the start of the semester however admission will be based on the availability of spaces and only in exceptional circumstances will registration be permitted after the end of the registration period.   Students who  register  late  for  a  course  must  accept  primary responsibility for  covering  any  material  they  may  have missed.

 

Registration Restrictions

THTI reserves the right to deny registration to any individual who:

  • *  Has violated the Student Code of Conduct Policy as defined in the Student Code of
  •    Conduct policy and as outlined in the Student Handbook.
  • *  Is currently suspended or dismissed from the Institute
  • *  Is not making the required academic progress as defined in the Student Handbook.
  • *  Has monies outstanding which includes, annual and tuition fees and library fines.

 

Re-admission

Graduates of THTI and students who withdraw from the Institute in good academic and financial standing, for one academic year, and who apply for re-admission to the previous programme or a new programme of study are eligible to be considered for re-admission. Persons seeking re-admittance must complete the Institute’s re-admission form for review and consideration, and pay the relevant re-admission fee. 

Students are considered to have withdrawn in the following circumstances: 

  • *  They have submitted a notice of withdrawal from the Institute
  • *  They have ceased to participate in/registering for classes at the Institute for one academic year without       an official leave of absence. 

All applications for re-admission must be reviewed for approval by the Dean, Student Services. 

Students must meet all matriculation requirements in force at the time of re-admission. 

All students granted re-admission to the Institute must abide by the existing curriculum and institutional policies in force at the time of re-admission. 

Notwithstanding the above, the Institute is only able to re-admit students subject to the availability of space. 

 

Adding and dropping courses

Students must obtain the approval of their academic advisor in order to add or drop a course.

The  add/drop  period  begins  each  semester  immediately following  the  last  day  of  pre-registration  and  extends  through the first two weeks of the next semester.

After the add/drop  period  ends,  students  can  no  longer  drop  courses, but may be able to “withdraw” from a course by providing the necessary paperwork and obtaining the Registrar’s consent.

Matriculated students must submit an Add/Drop Form to Student Services to make any changes. The Form must be signed by the lecturer for the respective course(s). Dropping of a course(s) can take place up to the end of the second week of the semester.

 

Withdrawal

 A withdrawal is, in one instance, when a matriculated student officially removes himself/herself from the Institute. Non-attendance does NOT constitute an official withdrawal from the Institute; this is not to be confused with dropping a course.

To officially withdraw, a student must complete a Withdrawal form and submit it within the first two (2) weeks of the semester. The student will then be entitled to receive a refund, less 10% of the tuition fee. If a withdrawal request is placed after the second week, there will be no refund. Please be advised that the refund of tuition fees is applicable to non-GATE and non-scholarship students only.

The deadline for all official withdrawals must be made before Mid-Term examinations are held at the Institute. The student concerned will receive a “W‟ grade for all registered courses. If a student unofficially withdraws, that is, stops attending classes, completes little to no coursework and/or sits no examinations- no refund will be granted and the student will receive an “F‟ grade for all registered courses.

A student who is suspended from a programme due to poor academic performance over time will be informed of this by the Institute in writing. Academic suspension will be placed on his/her academic record and he/she will be allowed to resume the programme only at the end of one (1) academic year.  

Students  wishing  to  withdraw  from  a  course  may  do  so  by completing  and  submitting  the  Withdrawal  Form  which  can  be obtained from the  Student  Services Department. The form must be completed by the student and include the appropriate signatures. 

 

Attendance

Students are required to attend all classes, seminars and laboratory periods as indicated in their respective programme schedules and as published from time to time by the Institute. 

Excuse letters supported by medicals, death certificates, et cetera, will be necessary for absences from classes of more than two (2) consecutive days. Death certificates will be accepted for immediate family members only (mother, father, brother, sister or child). Absences of up to two (2) days require no medical or excuse but will be recorded absences.  Students are allowed fifteen (15) minutes grace period for attendance to classes.  

Where a student is unavoidably absent for an assessment and the Institute is notified up to an hour before midterm or final examinations and established regulations are followed, arrangements will be made at the convenience of the Institute to have such an assessment rescheduled or marks redistributed on the recommendation of the Lecturer. The decision to re-sit the assessment will be made on a case by case basis and a re-sit is not guaranteed. Please be advised that the student missing an exam must state the verifiable emergency in writing or a medical certificate must be tendered to the Faculty Coordinator to support the claim of permissible absence.  

 

Transcripts

The Registrar’s Office, on written authorization by the student, will issue a transcript of a student’s academic record to any named recipient. The cost of a transcript is $60.00 however there are other fees that may be applicable from time to time depending on the final destination of the document. 

Requests for transcripts should be made at least three weeks in advance of the date on which the Institute must send it. A transcript will not be issued if the student owes money to the Institute. A Student may request a Transcript within 24-48 hours. In such cases additional charges will be incurred.